Reporting Requirements

The Foundation values its relationship with grantees and requires all grantees to submit interim and final reports. Metrics and evaluations are an important component of our work. The Foundation works with all grantees during the proposal process to establish metrics and scorecards so that together we can follow the results of our grants. We require this information from our grantees to evaluate the grant not only on its own merit, but to evaluate the impact that The Foundation is having within each strategy.

Please refer to your original grant agreement for specific reporting requirements. Below you will find our most updated general reporting guidelines:

Reporting Requirements: All reporting requirements must be satisfied before the organization is eligible to submit any future grant requests.

Written notification and biographical information is requested from the Grantee once any funded position has been hired;
Annual Interim Reports and a Final Report are due according to the dates outlined in your grant agreement. The Reports should include the following:

Narrative - 2 to 4 pages preferred.
a)   A brief description of the project.
b)   Please restate the goals you set for the project during the grant period.
c)   Progress and/or setbacks relative to these goals.
d)   How you measured the project's impact on participants, your organization, and the broader community. Please cite specific indicators of change and the period over which you measured them.
e)   What you learned from this information and how you applied or will apply it to improve future activities or strategy.
f)   Significant board and/or staff changes, if any.
g)   Leadership Opinion (to be provided by the Executive Director, President, or Headmaster): Description of how the program has been integrated into the daily operations of the organization and how the grant has impacted the organization's overall effectiveness/capacity.

Financial - Attachments.

a) Copy of the most recent audited financial statements.
b) Project budget breakdown(s) demonstrating proposed versus actual expenditures by year. (Please refer to original budget provided with grant agreement.)
c) Copy of current articles of incorporation and bylaws. Note any amendments made during the reporting period.
d) An updated list of all nongovernmental sources of income -- $25,000 per year or more - for your current fiscal year and future commitments. Please feel free to annotate an existing list, but be sure to indicate annual amounts, grant periods, and which grants are restricted.

Scholarship Endowment
Reporting Requirements: All reporting requirements must be satisfied before the organization is eligible to submit any future unsolicited grant requests. In determining eligibility, The Foundation will evaluate the organization's quality of reporting, leadership and financial stability, as well as the impact of the grant on the organization.

Notification is requested once the scholarship recipient(s) have been selected;
Endowment Reports are due at the end of each academic year beginning in the year following the payment of grant funds, and should include:

Narrative - 2 to 4 pages preferred.
a)      Information on the scholarship recipient(s) selected, including racial/ethnic demographical information and amount of Goizueta scholarship funds received.
b)     Description of the recruitment plan and retention strategies, including applied resources personnel, and status of efforts.
c)      Description of admission process for the scholarship recipient(s), including any strengths, weaknesses, and/or unanticipated outcomes.
d)      Information on the current student enrollment and ethnic demographic breakdown by percentage.

Financial - Attachments.
a) Specific to the scholarship endowment:

Total amount of need-based financial aid awarded from organization's annual operating budget;
Income appropriated for scholarship assistance from endowment fund;
Year-end market value of endowment, current spending policy, and % of yield for academic year.

b) A recent balance sheet (assets and liabilities) and statement of income and expenses (preferably no more than three months old).
c) An updated list of all nongovernmental sources of income - $25,000 per year or more - for your current fiscal year and future commitments. Please feel free to annotate an existing list, but be sure to indicate annual amounts, grant periods, and which grants are restricted. Please complete and attach the Endowment Activities Worksheet (link)

Program Endowment Guidelines:
Reporting Requirements: All reporting requirements must be satisfied before the organization is eligible to submit any future unsolicited grant requests. In determining eligibility, The Foundation will evaluate the organization's quality of reporting, leadership and financial stability, as well as the impact of the grant on the organization.

Endowment reports are due at the end of each fiscal year beginning in the year following distribution of the grant funds, and should include the following:

Narrative - 2 to 4 pages preferred.
a)    A brief description of the project.
b)   Please restate the goals you set for the project.
c)       Progress and/or setbacks relative to these goals.
d)      How you measured the project's impact on participants, your organization, and the broader community. Please cite specific indicators of change and the time period over which you measured them.
e)      What you learned from this information and how you applied or will apply it to improve future activities or strategy.
f)     Significant board and/or staff changes, if any.
g)      Leadership Opinion (to be provided by the Executive Director, President, or Headmaster): Description of how the program has been integrated into the daily operations of the organization and how the grant has impacted the organization's overall effectiveness/capacity.

Financial - Attachments.a) Specific to the program endowment:

Total amount allocated to the program from organization's annual operating budget;
Income appropriated for the program from the endowment fund, including budget breakdown by program component;
Year-end market value of endowment, current spending policy, and % of yield for academic year.

Endowment Worksheet
Directions:
Please complete and attach the Endowment Activities Worksheet. This worksheet requests specific information used to assess your endowment performance and management. Please do not delete columns/rows and fill in the information completely.

Assets should include ONLY grant funds from The Goizueta Foundation.
Interest/Dividend income, realized gains/losses and unrealized gains/losses should be shown separately and NOT net of fees.
Awards/Expenditures should include the amount awarded from this endowment each year
Number of scholars should be included if this is a scholarship endowment.
Current spending policy as a percentage (I.e. 5% if your policy dictates 5% of the rolling three year average market value of the fund.)
Internal Fees any fees charged against this endowment by the organization or a related foundation (I.e. a percentage of overhead cost or a percentage of the value of the fund that is applied to all endowments held by the organization.)
Investment Management fees are any fees paid to an outside investment manager, consultant, fund or advisor.
Balance should be the fund balance at the end of the fiscal year, and should agree with the amount reported elsewhere to The Foundation.

Note - the sum of the beginning balance and add the income/dividends, add or subtract realized and unrealized gains or losses, subtract the awards and subtract any internal or external fees should give you the ending balance.

Endowment Worksheet